Advanced time tracking & Time Cards

Managing workforce time on a modern farm requires precision, flexibility, and compliance with complex labor regulations. The Time Cards system from Agri-Trak provides farmers with powerful tools for accurate time tracking, payroll automation, and full compliance with H-2A and other labor programs.

What Is Time Cards?

Time Cards is the next generation of time tracking management system that provides farmers with:

• Advanced record management — creating, editing, and deleting time entries
• Batch operations — bulk editing and cloning of time records
• Flexible filtering — search by employees, teams, work types, and dates
• Automatic rounding — configurable time rounding for policy compliance
• GPS integration — linking records to specific farm locations
• Multi-level structure — tracking by farms, locations, blocks, and rows

The system automatically integrates with payroll calculations, ensuring accuracy and compliance with all labor law requirements.

Why Time Cards Matters for Farms

Accurate time tracking is critical for successful farm management. Without advanced tools, serious problems arise:

• Payroll calculation errors — inaccuracies lead to overpayments or underpayments
• H-2A compliance violations — inaccurate records can result in program loss
• Inefficient management — lack of control over team productivity
• Audit difficulties — challenges during labor record inspections
• Time loss on manual processing — hours spent on data entry and verification
• Lack of flexibility — inability to quickly adapt to changes

Key System Features

Time Cards Workflow

The system automatically integrates with the payroll module, ensuring seamless data transfer and calculation accuracy.

Advanced Features

🔧 Batch Operations

Powerful mass operations system for efficient time record management. Perform complex operations with hundreds of records simultaneously:

• Mass record creation — create records for entire teams in just a few clicks
• Employee-to-employee cloning — copy successful schedules between teams
• Batch editing — change time, locations, or work types for multiple records
• Copy to following days — automatically transfer schedules to future dates
• Mass status changes — mark vacations, sick leave for entire groups
• Apply rounding policies — automatically apply rounding rules to all records

Batch operations save hours of manual work and ensure data consistency across the entire farm.

📱 Mobile Optimization

Fully responsive interface optimized for tablets and smartphones. Create and edit records directly in the field.

🌍 GPS Integration

Link time records to specific GPS coordinates and farm locations. Track exactly where employees worked.

⚙️ Automatic Rounding

Configurable time rounding rules to 15-minute intervals. The system automatically applies rounding policies according to farm settings.

🔍 Intelligent Filtering

Powerful filters allow quick finding of needed records by any criteria: employee, team, work type, date, location.

📈 Analytics Integration

Data is automatically transferred to the Insights system for productivity analysis and operations optimization.

Practical Use Cases

Use Case 1: Mass Entry Creation for Team

A farm manager creates time records for the entire apple picking crew. Using batch operations, he sets the same schedule for all 25 team members, saving 2 hours on manual data entry.

Use Case 2: Batch Post-Shift Time Corrections

After the work shift ended, it was discovered that 15 employees from the picking team worked 30 minutes longer due to transport delays. Instead of manually correcting each record, the manager uses a batch operation: selects all affected employees, sets the new end time, and the system automatically updates all 15 records in 30 seconds instead of 15 minutes of manual work.

Use Case 3: Weekly Schedule Cloning

A manager created an optimal schedule for Monday. Using the cloning function, he copies this schedule to all working days of the week, automatically adapting dates and applying rounding settings.

Use Case 4: H-2A Record Audit

Before an H-2A audit, the manager uses filters to display all foreign worker records for the past 6 months. The system automatically groups data by employees, teams, and periods, ensuring complete transparency for auditors.

Use Case 5: Location-Based Productivity Analysis

Using GPS filters, the manager analyzes how much time teams spend in different parts of the farm. This helps optimize routes and resource allocation.

Use Case 6: Weekly Management Reporting

The manager sets up automatic weekly report generation that includes summaries of all teams' work time, productivity analysis by location, overtime identification, and plan compliance. Reports are automatically sent to management and help make data-driven decisions for operations optimization.

Reporting and Analytics

Time Cards provides powerful tools for creating detailed reports and data analysis:

📊 Location-Based Reports

Analyze performance across different parts of the farm. Reports show how much time teams spend in each location, which tasks are performed most frequently, and where there are opportunities for optimization.

👥 Employee Reports

Detailed analytics for each employee: total work time, productivity, schedule compliance, overtime hours. Perfect for performance evaluation and team development planning.

🏢 Team Reports

Compare performance across different teams, analyze management effectiveness, identify best practices and problem areas for operational improvement.

📈 Trends and Forecasting

Track productivity changes over time, forecast workforce needs based on historical data, plan resources for future seasons.

💰 Labor Cost Analysis

Detailed breakdown of labor costs by location, work type, and teams. Understand where the most money is spent on labor and optimize resource allocation.

🎯 Plan Compliance

Compare actual performance with planned targets, identify deviations, adjust strategies based on real data.

Compliance and Standards

Time Cards is designed with all labor law requirements in mind:

Benefits for Your Farm

Implementing the Time Cards system delivers measurable results:

• Calculation accuracy: Reduce payroll calculation errors by 95%
• Time savings: Up to 15 hours per week on administrative tasks
• Compliance assurance: Automatic adherence to H-2A and labor laws
• Operational flexibility: Quick adaptation to schedule changes
• Data transparency: Complete visibility of work time across all parameters
• Mobility: Record management from any device
• Integration: Seamless connection with payroll and analytics

Agri-Trak Ecosystem Integration

Time Cards is an integral part of the Agri-Trak ecosystem and integrates with all modules: